Intake Forms - Affirm CPA

Welcome to the tax season! This season is quite exciting for accountants as we help so many individuals, families and corporations file their taxes accurately and efficiently. We would appreciate your attention and completion of the questions below in order to ensure that we have included all necessary information and provided you with the most efficient process possible.

Please complete the questionnaire in its entirety so that we can be sure we have all the particulars correct and that nothing has changed from the prior year.

NEW CLIENTS

PERSONAL

PERSONAL INTAKE FORM

Progress

** We are currently at capacity and not able to add any new personal tax clients at this time. If you still need assistance after April 30, please reconnect with us and we will see if we can help you out. **

Main email address for submission*

Please provide full name of each family member (including dependents) on record with CRA. Please note that if the name we include on your personal tax return does not match the exact record CRA has associated with your Social Insurance Number then the tax return will not be able to be efiled. Only one form is required per family/couple.

Person #1*

First

Middle

Last

Email Address*

Phone Number*

Occupation*

Mailing Address*

Postal Code*

City*

Person #2

First

Middle

Last

Email Address

Phone Number

Occupation

Mailing Address

Postal Code

City

Person #3

First

Middle

Last

Email Address

Phone Number

Occupation

Mailing Address

Postal Code

City

Person #4

First

Middle

Last

Email Address

Phone Number

Occupation

Mailing Address

Postal Code

City

Person #5

First

Middle

Last

Email Address

Phone Number

Occupation

Mailing Address

Postal Code

City

Person #6

First

Middle

Last

Email Address

Phone Number

Occupation

Mailing Address

Postal Code

City

Person #7

First

Middle

Last

Email Address

Phone Number

Occupation

Mailing Address

Postal Code

City

Person #8

First

Middle

Last

Email Address

Phone Number

Occupation

Mailing Address

Postal Code

City

Person #9

First

Middle

Last

Email Address

Phone Number

Occupation

Mailing Address

Postal Code

City

Person #10

First

Middle

Last

Email Address

Phone Number

Occupation

Mailing Address

Postal Code

City

Please name any taxpayer noted above who is not a Canadian citizen. If none, write none or provide details.*

What tax return year(s) do you require assistance with preparing or adjusting?*

New trust rules have come into effect as of December 30, 2023:

Are you on title to any joint investments or property? If so, please describe:

Have you guaranteed any debt for anyone (this could be as or for an individual, partnership or corporation)? If so, please describe:

Have you opened up any accounts or investments, or been added to title for another person where you do not report the income on the account (eg. Accounts for a child, spouse, grandparent?). If so, please describe:

Are there any other trust relationship you are aware of? If so, please describe:

Did you or anyone in your family change their name in the year? If none, write none or provide details.*

Do you authorize the CRA to provide your info to Elections Canada? Please provide the name of any taxpayer who does not want to authorize this transfer of information.*

What is your marital status at December 31?*

Single

Separated

Divorced

Common law

Married

Widowed

If there was a change in your marital status in the year, please provide date of the change and description of the change below or type none.*

Do either you, your spouse or any of your dependents have a disability? If so, please explain below and whether you have claimed the disability tax credit in the past.*

Did you hold any foreign property, investments or cash with a cost base greater than CAD$100,000 at any point in the year? Please note foreign investments held in a Canadian Institution may qualify for this reporting requirement. Failure to report may result in penalties of up to $2,500 per year if omitted.*

Yes

Maybe

If you answered yes to the foreign reporting question above, please tell us more about this property and be sure to include all supporting information for this holding with your other tax documents.

Did you invest in cryptocurrencies during the year?*

Yes

Was this investment more than $100,000?*

Yes

How do you prefer to receive communication (NOA) from CRA*

Paper

Electronic

Did you dispose of any property in the year? Such property may include your principal residence, a rental property, land, investments, cryptocurrency, etc.*

Yes

If you answered yes to the question above, please provide details.

In light of additional scams, is there a trusted contact we may reach out to if we suspect fraud, capacity changes or conditions that warrant concern? If so, please provide name, relationship (ie. child/spouse/friend) and phone number:

Who can we thank for the referral? (if no referral, please indicate “none”)

Affirm CPA Tax Advisor*

FOLLOW

Facebook / Instagram

This field should be left blank

CORPORATE

CORPORATE INTAKE FORM

Intake Form Corporate

50%

Main email address for submission*

What is the legal name of your business?*

If the legal name of your business is a numbered company but you operate under another name, what is the operating name? (or N/A if this does not apply)*

Business Number with CRA*

Business number with Alberta Tax and Revenue Administration – found on your certificate of incorporation

*IF APPLICABLE (ALBERTA RESIDENTS)

Contact name, phone and email for questions and supporting documentation*

Date of Incorporation*

When did the corporation file it’s most recent tax return?*

Please provide a description of your business*

Do you have motor vehicle expenses for a vehicle that you use to earn business income? If so, please ensure you are tracking the km’s that you are driving for business as well as total km’s driven.*

Please name any subsidiaries or affiliated companies.*

Do you have employees? If so, how many?*

Who are the intended users of the financial information (select all that apply):*

CRA

Bank

Shareholders

Other (Please describe)

If other, describe here:

Phone Number*

Email*

Registered address of the Corporation*

Please name the country, province/state in which the company operates.*

Authorized Signor for the Company*

Please provide names of owners of the Corporation as well as the number of shares held in the corporation*

What is the year end of the corporation?*

Do you have home office expenses that can be deducted from your business income. In order to deduct these expenses, the home office must be used 80% or more of the time to earn business income*

What products or services does your business provide?*

As owner – manager, how are you compensated from this entity? salary, dividends, shareholder loan?*

Please confirm your basis of accounting:*

Cash basis with select accruals

Other (Please describe)

If other, describe here:

Do you require assistance with T4’s and/or T5’s?*

Yes

Do you require financial statements for any other purpose than preparing the tax return for CRA?*

Yes

Do you require bookkeeping services or at least a review of bookkeeping prepared to date?*

Yes

If you use software for payroll or receipt capture, please specify name(s) of the software you use (or N/A if this does not apply)*

Please describe any accounting issues or problems you are currently dealing with.*

Does the company collect/remit GST? Do you require assistance filing your GST return?*

Please disclose any expansion or growth plans so that we may help you prepare.*

Do you require any advice or assistance with any issue other than what is disclosed above?*

How do you prefer to receive communication from CRA?*

ONLINE – you will get email notification when there is new mail to view but you will need to remember your username and password. Once selected you will no longer receive anything in paper from CRA.

PAPER – all correspondence will come in the mail and will not be available online

Please provide us with the name, address, phone, fax and email of your predecessor accountant:

Name

Phone

Email address

Fax

Address

I consent to receiving Affirm CPA electronic quarterly newsletter*

Yes

Who can we thank for the referral? (if no referral, please indicate “none”)

Affirm CPA Tax Advisor*

FOLLOW

Facebook / Instagram

This field should be left blank

TRUSTS

TRUSTS INTAKE FORM

Progress

50%

Name of Trust (if known, if unknown, please indicate “unknown”)

Trust Account Number (if known, if unknown, please indicate “unknown”)

Mailing Address of Trust

Main Contact Name

Main Contact Phone Number

Main Contact Email Address*

Type of Trust:

Unit Trust

Personal Trust (Family Trust)

Disability Trust

Joint Partner Trust

Alter Ego Trust

Bare Trust

Other

Have you read and agree to the terms of the Engagement Letter distributed via email?

Yes

If no, do you understand that the trust return can not be started until this step is complete?

For what year was the last trust return filed?

Did the Trust hold any foreign property, investments or cash with a cost base greater than CAD$100,000 at any point in the year? Please note foreign investments held in a Canadian Institution may qualify for this reporting requirement. Failure to report may result in penalties of up to $2,500 per year if omitted.

If you answered yes to the foreign reporting question above, please tell us more about this property and, when providing your other tax documents, be sure to include all supporting information for this holding.

Did you invest in cryptocurrencies during the year?

Yes

Was this investment more than $100,000?

Yes

Did the Trust distribute assets to a beneficiary during the year? If so, please provide a description of the property and the name and address of the beneficiary.

Were there any changes to the terms of the Trust during the year?

Yes

Did the Trust borrow any funds during the year?

Yes

Does the Trust hold shares in a private corporation? If yes, please be sure to include the name, business number, and number of shares held with the other tax documents.

Are there any additional details of the Trust we should be aware of? For example: Was any additional property contributed to the Trust since 2000? Is this a deemed resident trust? Or was there a change in the residency of the trust?

How do you prefer to receive communications (NOA) from CRA?

PAPER – all correspondence will come in the mail and will not be available online

Who can we thank for the referral? (if no referral, please indicate “none”)

Affirm CPA Tax Advisor

FOLLOW

Facebook / Instagram

This field should be left blank

DECEASED INDIVIDUALS

DECEASED INDIVIDUALS FORM

Progress

20%

Executor Name*

Email Address*

Mailing Address*

Phone Number*

Name of Taxpayer*

Taxpayer date of Birth*

Taxpayer date of Death*

ITIN/T3 number (if already assigned)*

What was the marital status at the time of death? *

If there was a change in your marital status in the year, please provide date of the change and description of the change below or type none.*

Did the taxpayer or spouse or any of the dependents have a disability? If so, please explain below and whether you have claimed the disability tax credit in the past.*

Did the taxpayer hold any foreign property, investments or cash with a cost base greater than CAD$100,000 at any point in the year? Please note foreign investments held in a Canadian Institution may qualify for this reporting requirement. Failure to report may result in penalties of up to $2,500 per year if omitted.*

Did the Estate dispose of or distribute any assets to the beneficiaries during the year? If yes, please provide a description of the property and be sure to include the name, address, and SIN of the beneficiary with your tax documents. *

Did the Estate hold any shares in a private corporation? *

Yes

How do you prefer to receive communications (NOA) from CRA?*

PAPER – all correspondence will come in the mail and will not be available online

How do you prefer to receive your tax returns once prepared? *

Paper Copy

Electronic Copy

Both

Who can we thank for the referral? (if no referral, please indicate “none”)

Affirm CPA Tax Advisor*

FOLLOW

Facebook / Instagram

This field should be left blank

Audit/Review Engagement

Progress

17%

Please provide the name, number and email for our main contact in this assurance engagement.

Name*

First

Last

Phone Number*

Email*

Who are the users of the financial statements?

How many shareholders/members does the company/organization have?

For smaller/more concentrated groups of shareholders/members, please specify who they are:

Are there any other stakeholders in the business/organization not already identified above? Please specify.

Please confirm who the company/organization’s lawyer is:

Please confirm which bank you use and your contact at the bank:

Bank:

Contact at the Bank:

What accounting standard are you using for reporting in your financial statements?

Is audit/review engagement required by any specific party or regulation? If so, which one?

What is the reporting deadline for the audit/review report?

Have the prior year financial statements ever been audited/reviewed?

Yes

If so, who is predecessor auditor?

Were there any issues or concerns identified from prior year audits/reviews?

How did company/organization respond to identified risks or misstatements?

What areas of the financial statements did previous auditor concentrate on? Do you consider this an area of risk for your operations?

Who are directors of the company/organization?

How are directors identified and nominated?

Who are management and their positions as well as background and experience in those roles?

Please identify the area(s) of risk of significant misstatement in your business.

Please identify the area(s) of risk of theft or fraud in your business.

Are there any known or suspected instances of fraud or theft?

Please identify any legal agreements entered into in the year. These may include but not limited to lease, loan, or insurance contract.

Please provide an overview of business activity in the year.

Please provide an overview of cash management in the business/organization.

Please provide an overview of sales/AR process for each revenue stream.

Please provide an overview of expense/AP process for both capital and operating expenditures.

Please provide an overview of payroll processes.

Are there any controls in place in any of these processes? Controls may include but not limited to: safeguarding assets, reconciliations, reviews, segregation of duties.

Who can we thank for the referral? (if no referral, please indicate “none”)

Please select the partner who will be signing off on the audit*

FOLLOW

Facebook / Instagram

This field should be left blank

EXISTING CLIENTS

PERSONAL

PERSONAL YEAR END FORM

Progress

Main email address for submission*

Enter your full name below, along with the name of your other family members for whom we will be preparing a tax return.

Person #1

Person #2

Person #3

Person #4

Person #5

Person #6

Person #7

Person #8

Person #9

Person #10

Please name any taxpayer noted above who is not a Canadian citizen:

Did you change your address or phone number during the year? If yes, please provide details.*

Did you or anyone in your family being reported change their name in the year? If yes, please provide details.*

What was your marital status at December 31?*

Single

Separated

Divorced

Common law

Married

Widowed

If there was a change in your marital status in the year, please provide date of the change and description of the change below.

Please list any dependants who were born or adopted during the year.*

Did you purchase or dispose of any property in the year? Such a property may include a house, land, investments, etc. If so please provide details.

If you purchased real estate, was it for investment purposes or is it your principle residence? Please describe:

If you sold/transferred a real estate property during the year, please provide the gross sales proceeds, the original cost, and the date of purchase.

Did you invest in cryptocurrencies during the year?*

Yes

Was this investment more than $100,000?*

Yes

CRA is doing more to force taxpayers to sign up for their online portal. If you have not already done so, please register for “My Account” with CRA as soon as possible. You will need to authorize Affirm LLP as your representative; we request level 2 authorization. You will need to provide our business number: 758867485. This allows us to verify slip income, credits available and tax pools. If you are struggling to obtain access, please email [email protected] for assistance. Have you provided Affirm with online representative access?*

Yes

New trust rules have come into effect as of December 30, 2023:

Are you on title to any joint investments or property? If so, please describe:

Have you guaranteed any debt for anyone (this could be as or for an individual, partnership or corporation)? If so, please describe:

Are there any other trust relationship you are aware of? If so, please describe:

Do you, your spouse or any dependents qualify for the Disability Tax Credit?*

Do you authorize the CRA to provide your info to Elections Canada? Please provide the name of any taxpayer who does not want to authorize this transfer of information.*

Did you receive any COVID-19 benefits during the year (i.e. CERB)?*

Affirm CPA Tax Advisor*

FOLLOW

Facebook / Instagram

This field should be left blank

CORPORATE

CORPORATE YEAR END FORM

Intake Form Corporate

50%

Business Name*

Main email address for submission*

Please provide a brief description of your business activity throughout the past year.*

Have you had any change in shareholders throughout the year? *

Have you purchased or sold and assets throughout the year? If so, please provide a brief description below and be sure to include any copies of the purchase or sale agreement with your financial records.*

Have you entered into or completed any legal obligations such as a lease or loan agreement or something similar? If so, please provide a brief description and be sure to include a copy of the agreement with your financial records. *

Have you opened or closed any bank accounts in the year?*

Have you purchased/disposed of any investments? If so, please provide statements.*

Have you hired or reduced your employees or contractors? Please provide details of these changes.*

Has your business or registered address changed? Has CRA been notified? Please provide details.*

Please confirm your basis of accounting:*

Cash basis with select accruals

Other (Please describe)

If other, describe here:

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